How to customise Content Editor permissions

You can control which tools are available in the Content Editor for different groups of people. This helps keep content consistent across your intranet, for example by limiting fonts, colours or media options for some editors.

This guide will walk you through switching on customisable Content Editors, editing the Site Default editor and creating editors for specific audiences.

This guide covers:

• Switching on Content Editors
• Editing the Site Default editor
• Creating a Content Editor for an audience
• Ordering your Content Editors

Before you start:

• You need to be assigned the System Manager permission

Switching on Content Editors

1. Go to the Actions button > Configure > Site Settings > Applications.
2. Find Content Editors and switch the toggle on.
3. Select OK at the bottom of the page to save.

Editing the Site Default editor

1. Go to the Actions button > Configure > Site Settings > Branding. This opens on the Themes tab.
2. Select the Content Editors tab. You'll see the Site Default editor, which has every option selected and always applies to all users.

3. Select the three dots on the far right of the Site Default editor and select Edit.
4. Rename the editor if you'd like, and tick or untick the options you want available. Use Select all to tick everything.

5. Select Save.

   

Note: the Site Default editor always applies to all users, so bear this in mind when choosing its options.

Creating a Content Editor for an audience

1. On the Content Editors tab, select Add Editor.
2. Give the editor a name.
3. Select the link icon and choose the audience in the user picker. You can add more than one group.
4. Select Select all, then untick the options you want to restrict.
5. Select Save.

Ordering your Content Editors

Oak reads the list of editors from top to bottom. If someone belongs to the audience of more than one editor, they get the one highest in the list. For example, if someone is in both the Comms Managers and Content Creators groups, they only see the editor for whichever group is higher.

To reorder the editors, drag the dotted handle next to an editor up or down the list.