How to restrict absence requests on particular days

Sometimes you need everyone in work on the same day, for example for a company conference or a busy trading period.

The Absence application lets you add a restricted absence, which stops anyone across your organisation from booking time off on those dates.

This guide will walk you through adding, changing and removing a restricted absence.

This guide covers:

• Adding a restricted absence
• Changing or removing a restricted absence

Before you start:

• The Absence application must be switched on. See How to enable the Absence application.
• You need the Absence Configuration Manager permission.
• A restricted absence applies to your whole organisation. You can't currently restrict it to particular areas or groups.

Adding a restricted absence

1. Go to the Actions button > Configure, then under Absences select Mandatory absence.
2. Select the calendar year you want to add the restricted absence to.
3. Select the date the restriction starts. A pop-up window will open.
4. Fill in the fields marked with an asterisk: Description, Start and End.
5. Under Options, select No one has time off.
6. Select OK.
7. Restricted absences show in purple on the annual summary planner.

Changing or removing a restricted absence

1. On the annual summary planner, select the purple date. The description will show as a link.
2. Select the link to reopen the pop-up window.
3. Make your changes and select OK, or select Delete to remove the restriction.