How to set up an Awards scheme

The Awards Applet enables employees to recognise and nominate colleagues who demonstrate your organisation's core values, creating a positive and supportive workplace.

Nominations are submitted using the STAR framework (Situation, Task, Action, Result), encouraging meaningful and detailed recognition. Once submitted, nominations are visible to all employees, celebrating achievements across the organisation.

In this guide, you'll learn how to set up your organisation's Award scheme and send nominations through the Awards Applet.

This guide covers:

• Setting up the Awards applet
• Adding the applet to a homepage
• Sending a nomination

Before you start:

• You must be a System Manager to switch Awards on in the Site Settings
• You must be a Homepage Manager for the area you would like to add the applet
• The Awards Applet will need to be included in your Oak package. If you would like to explore this, please speak with your Account Manager.

Setting up the Awards Applet

1. Before adding the Awards Applet, it needs to be enabled and set up first. To switch the applet on, go to the Actions button > Configure and then select Site Settings
    
2. Navigate to Applications on the left and find Awards in the list. If it hasn't been enabled already, click on the toggle to switch on, followed by clicking Save at the bottom of the applications list
    

3. Once Awards has been enabled, the rest of the set up is handled by the Oak team. You will need to provide us with your values and a brief description for each one. We're also able to set colours of your choice to represent each value. Reach out to your Account Manager or the Oak Support Team to get started.
   
    

   

    

4. There is also the option to customise the four sections the employee is asked to fill out in the STAR format. Here's the out-of-the-box text:
    
   • Give a summary of why you are making this nomination? 
     In 500 characters of less, tell us why their outstanding determination should be celebrated. 
      
   • The challenge (Situation / Task)
     Tell us about the background to your nomination. What were the objectives? Who was involved?
      
   • What they did (Action)
     Explain why this was above and beyond their normal role, how they showed real determination in living our values - include and barriers they had to overcome too.
      
   • The difference they made (Result)
     Tell us what they achieved and the result 
      
5. You'll need to assign your Award Admins. People assigned this permission will be able to edit and delete nominations within the Awards applet on any homepage within your site. To choose your admins, go to the main homepage, followed by clicking the page options in the top right (three vertical dots).
    
6. Select Manage Permissions / Security and click into Awards
    
7. Click on the pencil icon next to Award Admins and choose people from the user picker
   
   Note: Awards reporting can be requested on a one-off or recurring basis. If you need reporting for a set period of time, for example after an awards season, reach out to your Account Manager. To receive regular reporting, please raise a ticket with the Support team.
    

Adding the Award applet to a homepage

1. Navigate to the page options in the top-right of the homepage and select Edit this homepage
    
2. Click the pencil toolbox and find the applet. Drag and drop it onto the homepage where a blue line appears
    
3. To configure the applet, hover over it and click the three dots in the top-right

4. Beyond the customisations that the Oak team will have supported with, you can also update the applet, from the applet title to the nominate button text.
    
5. Decide how many nominations will show at any time. There's also the option to prevent nominations, useful at the end of an award season when the nominations are being reviewed.
    
6. Toggle on/off Allow multiple nominee selections. If this is enabled, employees will be able to nominate more than one person and provide a name to the group.
   
    

7. Once customised, close the applet window to save the changes and Publish the homepage as usual to make it live. The applet will appear empty until someone is nominated
    

Sending a nomination

1. Go to the Nominate Someone button in the top-left of the applet, or where the chosen term is for your organisation
    
2. A pop-up window will appear where you can choose individual(s) to nominate
    

3. Select a colleague, or where enabled, choose multiple. Click Next to continue to the nomination - if there are multiple nominations being made, provide the group with a name. If your intranet has more than one business area, choose the area of the business the nominees work in.
   
    

   

    

    

4. To make a nomination on the behalf of someone else, select on the hyperlinked name and choose someone new from the picker. Click Confirm to save.
   
    

   

    

   
    

5. Find and click the company value you are sending the nomination for, followed by Next
    
6. Add a summary for the nomination. This summary will be displayed as a preview in the applet
    
7. Add your responses for Situation/Task, Action and Result
    
8. Submit and Finish the nomination to view it in the Awards applet
    

9. To interact with the nomination, click on the card to view the full nomination or find the heart icon to react
   
    

   

    

10. To filter through the nominations, find the filter button and search by keyword, value, start/end date, location and business